Trailside Metropolitan District Nos. 1-6

TRAILSIDE METROPOLITAN DISTRICT NOS. 1-6

RESOLUTION OF THE BOARDS OF DIRECTORS

CONCERNING RENTAL AND USE OF DISTRICT PROPERTY/FACILITIES

THIS RESOLUTION CONCERNING RENTAL AND USE OF DISTRICT PROPERTY/FACILITIES (the “Resolution”) is made and entered into by the Trailside Metropolitan District Nos. 1-6 (the “Districts”) to be effective as of February 18th, 2025.

WHEREAS, the Districts are special districts organized and existing pursuant to the Special District Act, C.R.S. §§32-1-101 et seq.; and

WHEREAS, the Districts were organized to provide certain public improvements, facilities, and services to and for the use and benefit of their constituents, taxpayers, users, property owners, and the public; and

WHEREAS, according to C.R.S. §32-1-1001(1)(m), the Districts are authorized to adopt, amend, and enforce rules and regulations not in conflict with the constitution and laws of the state for carrying on the business, objectives, and affairs of the Boards and of the Districts; and

WHEREAS, according to C.R.S. §18-9-117(1), in addition to any authority granted by any other law, the Districts may adopt such orders, rules, and regulations as are reasonably necessary for the administration, protection, and maintenance of public property under their control, management, or supervision (“District Property”), specifically orders, rules, or regulations upon the following matters: preservation of District Property and other structures; restriction or limitation of the use of such District Property as to time, manner, or permitted activities; prohibition of activities or conduct on District Property which may be reasonably expected to substantially interfere with the use and enjoyment of such places by others or which may constitute a general nuisance; and necessary sanitation, health, and safety measures; and

WHEREAS, the Districts’ Service Plan (the “Service Plan”) was approved to provide certain parameters for the financing, development, and administration of certain public facilities, improvements, and appurtenances within the area the Districts are legally permitted to serve (the “Service Area”); empowers the Districts to impose fees, rates, tolls, charges and penalties for the Districts services and facilities; and allows the Districts to own, operate and maintain certain facilities and related amenities for the use and benefit of their taxpayers, residents. and the public as set out in Exhibit A to Attachment A and as may be amended from time to time (the “District Facilities”); and

WHEREAS, on the Boards of Directors of the Districts (collectively, the “Board”) desire to adopt rules and regulations for the rental of District Property and Facilities; and

WHEREAS, C.R.S. §32-1-1001(1)(j)(I) authorizes the Districts to fix and impose fees, rates, tolls, charges and penalties for the Districts’ services, programs or facilities; and

WHEREAS, the Districts use a portion of the Districts’ operations and maintenance mill levy to offset the costs of operating and maintaining District Facilities, and providing related services; and

WHEREAS, to provide access and clean and well-operated District Facilities to the public and to provide the amenities within the District Facilities, the Districts require supplemental revenue to offset any additional costs it incurs to operate and maintain the District Facilities and to provide related services; and

WHEREAS, a fee for renting certain District Facilities is necessary to defray the cost of operating and maintaining the District Facilities and amenities and providing related services to the public.

NOW THEREFORE, the Boards of Directors of the Districts RESOLVE as follows:

1. District Facilities Use Fee and Application. The District Facilities Use Application and Fee Schedule and Agreement, as set out in Attachment A, shall be used to allow the rental of certain District Facilities for events. The District Facilities Use Application and Fee Schedule may be adjusted occasionally, based on the Districts’ annual budgets.

2. District Facilities. The District Facilities available for event rental and subject to the District Facilities Use Application and Fee Schedule and Agreement, set out in Exhibit A to Attachment A. This list may be amended from time to time.

3. Notice. The Boards direct the District Manager to post the District Facilities Use Application and Fee Schedule and Agreement on the Districts’ website as set out in C.R.S. §18-9-117(2). Additionally, the Districts can be contacted through their District Manager as follows:

Trailside Metropolitan District Nos. 1-6

c/o Pinnacle Consulting Group, Inc.

550 West Eisenhower Blvd.

Loveland, CO 80537

970-669-3611

4. Conflicting Policies Superseded. The District Facilities Use Application and Fee Schedule and Agreement shall supersede any conflicting policies, rules, and regulations relating to the Resolution’s subject matter. Any supplements to the District Facilities Use Application and Fee Schedule and Agreement shall be updated and posted as provided in Paragraph 3 above.

5. Effective Date. The District Facilities Use Application and Fee Schedule and Agreement shall take effect upon the Boards’ adoption of this Resolution.

6. Validity. If any clause or provision of this Resolution is found to be invalid or unenforceable by a court of competent jurisdiction or by operation of any applicable law, such invalid or unenforceable clause or provision shall not affect the validity of the remainder of the Resolution, but shall be severed here from, leaving the remaining clauses or provisions in full force and effect.

Upon a motion duly made and seconded and upon a majority vote, this Resolution was ADOPTED AND APPROVED by the Boards of Directors of the Districts to be effective as of February 18th, 2025.

Trailside Metropolitan District Nos. 1-6

District Facilities Use Application and Fee Schedule Agreement (the “Agreement”)

District Facilities are available to rent for hosting private parties, meetings or other events for the hours and fees listed.  Rental dates may be reserved by emailing or calling the Districts identifying the date you wish to rent District Facilities.

Once a date is confirmed, fill out this Agreement, calculate the rental cost and deliver the completed Agreement accompanied by a check to the District within ten (10) working days of the reservation.

An e-mail will be sent to you confirming the rental date once the check is received.

All reservations are on a first-come, first-served basis and cannot be reserved more than sixty (60) days in advance.  Specific dates may be unavailable at the Districts’ or District Manager’s discretion.  The Rental must be arranged at least two (2) weeks prior to the event.  Only one event per day can be held at any specific District Facility.

Name (required)

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I ,(the “Renter), agree to the following terms and conditions set forth by Trailside Metropolitan District Nos. 1-6 (the “Districts”), the Town of Timnath, and State and Federal laws and regulations to rent the following District Facility (the “District Facility”) for an event (the “Event”).

District Facility you would like to rent (required)

District Facility Rental Agreement and Policy for Event. Please check the boxes to agree to the following items. All boxes must be checked: (required)

The Renter must be present at the Event.

A District Facility may not be reserved more than sixty (60) months in advance.

A rental fee or deposit (when required) is due within ten (10) days of the reservation.

A District Facility may not be rented to anyone under the age of twenty-one (21).

The Event’s reservation will be confirmed by e-mail after the agreement and deposit are received.

District Facilities reservations are accepted on a first-come, first-served basis.

Premises must be vacated by the agreed time.

Renter will inspect the District Facility before use and report any issues prior to event setup.

Weather: Keep in mind that the District Facility is exposed to the elements, and snow/ice removal might not be completed before the Event. The Renter and the Renter’s guests should use caution when entering, leaving, and attending the Event.

The Renter agrees to no smoking of any kind in or within one hundred (100) feet the District Facility.

Janitorial services are not included as part of this Agreement. THE RENTER MUST CLEAN UP AND REMOVE ALL TRASH FROM THE DISTRICT FACILITY AND SURROUNDING AREA AFTER THE EVENT. All clean-up must be completed by the agreed-upon time. The Renter will be responsible for personal belongings left at the District Facility. Failure to clean up the District Facility may result in the Districts prohibiting the Renter from future rentals and may require reimbursement to the District for costs relating to cleaning expended by the District.

During the Event, the Renter accepts all liability for damages, accidents, or injuries that occur at the District Facility, absolving the Districts of all liability.

The Districts’ Rules and Regulations are to be always observed. The Renter must inform Event guests of the Districts’ Rules and Regulations.

Excessive noise is not permitted at the District Facility. The Renter is responsible for excessive noise if the authorities are called.

Food and drink may be served and consumed at the District Facility. No alcohol is allowed at any District Facility.

Any and all damages must be reported, and the Renter will be responsible for any repairs. The Renter agrees to reimburse the District for all repairs within thirty (30) days.

Renter will check and turn off all running water, lights and lock the facility, as necessary, after the Event.

Cancellation Policy. Please review and check the boxes to agree to the terms and conditions. All boxes must be checked: (required)

Events cancelled forty-eight (48) hours before the Reservation time will be refunded in full. Any deposit will be retained if the Event is canceled within 48 hours.

Events cancelled due to bad weather, plumbing, fire, or acts of nature will be rescheduled, or the deposit will be refunded.

There will be no refund if the authorities or the District stops the Event due to illegal activities or Agreement violation(s).

Describe the Event (required)

Date of Rental (required)

Start Time (required)

Finish Time (required)

Total Rental Cost (required)

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I (“Renter”) agree with the terms and conditions of this Agreement.

Name (required)

Date (required)

Address (required)

Phone Number (required)

Email (required)

Your Signature (required)

Confirm e-Signature

Review Electronic Records and Signatures Policy (required)

Read our Electronic Record and Signature Disclosure

I agree to use electronic records and signatures

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